ToDoList: Freeware And Open Source Task Management

ToDoList (version: 7.1) is a task or to do list freeware that can help organize and track tasks. The interface and features may be excessive for a to do list.

Upon installation the program displays several prompts asking where (registry or .ini file) to store settings, whether to prepare a network sharing set up, which columns or type of user interface to show. It will also offer to display its sample task list to give the user a start.

The program window is divided into several parts and can seem “busy” but each section can be hidden using View —> Task View Visibility or View —> Bar Visibility. The filter bar can be used to narrow down tasks down to the very specific. When tasks are created they can have all of title, start date, due date, priority (numbered and colored from 1 to 9), completion status, tag, category, allocated to, allocated by and many other attributes or columns including custom ones (View —> Custom Task Attributes) and displayed with their own icons or background colors. Each can be shown or hidden via right clicking on the task view heading. Tasks can have subtasks with their own attributes. Existing tasks can be subdivided into subtasks too. An item can be linked to a file and have a comment attached to it using rich or simple text and the comments will be visible to right side by default. The aforementioned attributed can be set or edited in the attributes section on the bottom of ToDoList’s window.

There are, of course, several methods for adding new tasks such as using the top menu, the toolbar, right clicking in the task views area. Each task can have a reminder with or without recurrence as well and like other features there are the same several methods of adding a reminder.

The main feature of ToDoList is the multiple views available and each user will probably see one as most intuitive. Task Tree displays tasks with subtasks clearly marked, Task List presents a linear list, Calendar is of course a calendar, Gantt Chart in a horizontal series spanning dates and Kanban (new in 7.1) in a white board style. The Burndown view is a visual representation of the number of tasks in the list, displayed per date, it is basically a simple but depressing graph of how much a user has to do!

The programs preferences are massive in number and detail. Each view has its own preferences too (look for the gear button). For example an option to choose a default view at program startup probably exists but is buried in the preferences – however ToDoList does remember the last view between sessions. Examples of options are the program’s behaviour when inactive, program theme, the position of the task comments, default priority color/number, which attributes are inherited by subtasks, backup and autosave.

The program can import and create tasks from .ics, .csv, .txt, outlook, .mm (Freemind), .gan (GanttProject), .ml (My Life Organized) file and export to the same plus .html.

The program’s wiki details all the features in more detail including more advanced features best suited for multi user environments like task dependency where a task’s status (for example its completion) is dependent on another task, reference task where a task watches another for changes and command line options which include working and interacting with external programs such as emailing tasks.

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Super Simple Tasks Chrome Extension

Super Simple Tasks

Super Simple Tasks as its name implies is a simple Google Chrome extension that is a minimalist tool for creating lists within Chrome.

As always click the extension icon and the drop down hold the items which can be color coded as a form of tagging, can be marked as done, and can be moved or dragged up and down the list. The user can open the list in a new tab instead of the drop down to get a clearer and better view of it.

Super Simple Tasks works offline and can use the users’ logged in Google account to sync with other devices and its accompanying Android app. To stay anonymous while working with others Super Simple Tasks has a sharing feature which provides a link to be sent to another user, after clicking the share icon a link in the form of http://supersimpletasks.com/?share=code will be presented, the recipient will use that code to see the list. A list can also be ‘disconnected’ and live exclusively on the device it is typed on. Syncing with Google tasks would make this more useful perhaps but as it is it remains a basic method to keep lists.

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SaMotion: Minimalist To Do List

SaMotion

SaMotion (version: 1.11 Build 325) is a minimalist and portable task manager or more simply a to do list. Just download and extract the exe, then double click it.

The program offers a dark or light theme and nothing else except categories and tasks indented. Hovering shows the + icon to add either a category or task, only one level deep. Clicking on an existing category or task makes its title or text editable. The other program settings are docking to the left or right and staying on top. The .sm file extension can be associated with the program as this is the format the lists are saved in. A task can be color coded to any one of green, orange or red colors by clicking immediately to the left of an item.

Lists or projects as they are called are encrypted (Blowfish 448Bit) and the list can be exported to a password protected PDF.

The program could use enhancements that still keep it minimalist. Two such features or improvements could be support for dates and better handling of longer text. In the screenshot above the longer item just disappears without any indication.

SaMotion runs on Windows 7 and newer.

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