The process or work flow of FileSieve 3 is well defined in a five numbered step process (see image). A profile and/or a list of directories can be created, saved and loaded for future sessions. These source folder(s) would contain all the files that will be sorted using FileSieve. Then a destination folder is chosen where the sifted and sorted files will be placed in. The third step is to choose method(s) and if applicable modifiers.

A method, one of 13 that FileSieve 3 supports, defines how the chosen files are sorted and processed. These methods are themselves very configurable and it is very easy to come up with complex criteria to operate on the chosen files. Methods include:

Sorting by attribute: Subfolders in the destination directory will distinguish files that are Read Only, Hidden, Temporary, Offline, Compressed, Normal and more.

Biggest: The biggest file from the source directory is placed in the destination directory.

Consolidate: All Files from the source directory are placed into the root directory of the destination folder.

Date Stamp: Files separated into dated destination folders.

Delimiter: Files sorted based on delimiter characters in their names, for example “-” in the file name.

Extension: Files are separated and sorted based on their extension. Likely the most used feature of the program.

MP3 Tag: MP3 files are sorted based on their tags such as album and song name.

Owner: Files are sorted based on the Windows account or domain they belong to.

Parent Rename: First or biggest file in the source directory is renamed after it’s parent directory name and placed in the destination folder.

Smallest: Opposite of Biggest!

A-Z: 27 directories are created (for file names starting with numbers and those starting with A to Z) and files are placed into them based on their names.

Substring: The user chooses which position of a file name is the ‘StartIndex’ and how many characters to read from there, files are then sorted based on ‘substring’ matches.

Word: Files are sorted based on words contained with their names.

Once method(s) are chosen modifiers can be added to change the way the path, file name or extension of files are written in the destination. These include all lower case, word capitalization and others. Step 4 is where the user chooses to move or copy the source files. Here one can also create a simulation and preview the results in the simulation window. Step 5, the final step, lets the user limit the sorting to files within the ‘root’ of the source directory, to all files or just folders residing in the source directory.

FileSieve 3 should run on all Windows systems, even Windows 95, but requires the .NET Framework 2.0.

Digital Janitor helps you organize and specifically sort files and folders. The main purpose or usefulness of Digital Janitor is that when many files are downloaded from the, say, internet they tend to sit in one folder with differing files lost in the maze of documents, images, music and the like.

Enter Digital Janitor and its rules based organizer.

The main interface of the program, seen in the image, is the place where a source (perhaps the aforementioned download folder) is chosen. Then based on any combination of file formats, keywords or sizes files are moved into a destination folder. A ‘rule’ is first added via the add rule button and then also saved – and given a name. For example a rule can exist to move *.jpg files into an images folder and another rule to move *.wmv files greater than 100MB into a movies folder. Rules are saved for repeated and future use and pressing the sort button runs the chosen or highlighted rule.

From here on Digital Janitor gets confusing. It has a sort of pre-defined rule set for working with music files in its ‘Sort Music’ menu. This is where mp3 files can be sorted by artist or album. This feature is somewhat confusing because at first look it is not clear if any destination folders are automatically created or not and if they are indeed not it is not a very productive way of sorting the mp3 files anyway.

Another confusing aspect of the program is the ‘Schedule’. It resides in a separate window from the program’s initial rules yet it uses the same rules. Therefore it is not clear why the Schedule window not only requires one of the named and saved rules but requires a source folder too. If a rule is already created in the main window then a source folder should already be part of the rule that was created there.

To yet further confuse the user the ‘Automate’ window asks for a source and destination folder to sort files by similar name, similar extension or same type. It is again not very clear what the differentiation is between the three options and if this adds anything new to the main window rules.

Digital Janitor is useful without looking at the additional windows. Just choose a source and destination folder in the main window and create and run rules there. Digital Janitor runs Windows XP, Vista or 7 and requires .NET Framework 2.0.

File Bucket is one the many excellent programs and coding snacks from DonationCoder. File Bucket’s main purpose is to copy or move scattered files into one central or organized location. It was created because a user on the DonationCoder forums asked for a program to ease disc creation. The user wanted to automatically copy media files to one single folder and then burn them to a disc. In my opinion the same concept can be applied to backing up files. Working on my system I am using File Bucket and moving files that have been created in various My Documents and other folders into one location so subsequent system backups are easier and cleaner.

File Bucket is divided into four panes or areas, the top left hand side shows all systems drives and below it the folder tree. Highlighting a folder in the tree will show its files in the upper right hand pane. The lower right hand pane is the bucket or list of files and folders that will be moved or copied.

The three buttons on lower left side of the interface act as aids or shortcuts for adding files or folders to the bucket. “Add folder’s file to list” will add only files – from the folder selected in tree – to the bucket, ignoring any subfolders. “Add folder & subfolder’s files to list” will add all files including those in subfolders. “Add to list as a folder” will add the selected folder as is to the bucket thereby moving or copying it as a folder and not only the individual files that are within it. The “Add selected to list” and “Add all to list” buttons work on the folder(s) and file(s) visible just above them. After the bucket is populated the destination folder can be configured and the option to move or copy – or “Delete items to Recycle Bin”, “Save list with absolute paths” and other – chosen.

One other feature that adds another degree of usefulness to File Bucket is the filter (middle right of the program interface). Using the filter one can specify the file formats that will end up in the bucket. For example one can only move *.mp3 or *.jpg files. Any number of formats can be defined in the filter list which pops up when clicking the filter button. The filter(s) must be defined before any files are added to the bucket and in that sense the location of the filter button – and its associated dropdown – is perhaps not the best as one can mistakenly add files to the bucket before ‘reaching’ or getting to the filtering part on the right hand side of the program.

Once used it becomes clear that File Bucket is more difficult to describe than to use and it joins a long list of very useful utilities coded at DonationCoder.

KeepNote is a note taking application that works on Windows, Linux, and MacOS X

KeepNote is started by creating a new notebook and then new page(s) within it. Each page can contain text of course, but images can be inserted (Edit—>Insert Image…) as well as screenshots (Edit—>Insert Screenshot…) and files (Edit—>Attach File…). For screenshots KeepNote Minimizes itself and in dragging the mouse one can choose a rectangular area for capture. Note that the aforementioned insertions work when in a page or when a page is visible or highlighted in the tree structure.

The notebooks are saved in a tree structure or hierarchy with a notebook as the root and page and sub pages within it. Search and replace is available across all notes or for the open/visible page. The usual text formatting and aligning options are present as well.

The View menu’s ‘View Note In File Explorer’ opens the highlighted or open notebook’s folder in an instance of Windows Explorer (or other alternative). ‘View Note In Text Editor’ opens up a page in Wordpad. In both ‘View Note In Web Browser’ and ‘Open File’ options the page is shown in Internet Explorer (and not in system’s default browser).

The Go menu adds navigation options to move between tree nodes (notebooks), individual pages, to expand or collapse notes and more.

The Tools menu is where the python prompt (KeepNote is implemented or written using PyGTK) and optional Spell Check features reside but the required GtkSpell is not cross platform (it is Linux only).

The help menu includes a link to the program’s preferences file, here one can play around and change settings such as ‘new_notebook_path’, the aforementioned browser used to open notes (by changing ‘Web Browser’ from ‘C:\Program Files\Internet Explorer\iexplore.exe’ to the path for Firefox, Google Chrome or other browser) and even change Windows Explorer to an alternative such Ac Browser Plus, FreeCommander or other (by changing ‘File Launcher’ from ‘explorer.exe’ to the (full) path of the chosen executable).

Notebooks or pages can be exported in HTML format and can be backed up and tarred as well.

KeepNote deserves top marks for ease of use and the convenient and many editable options it provides.

Notebox Disorganizer uses spreadsheet type cells or note areas to help organize and jot down notes and text. The author explains all the features in a very refreshing and entertaining manner and is the first to admit that the disorganizer part of the program may turn off users who prefer tree type note keepers for example. He also points out that the interface has ended up not following the best of design practices. In short Notebox Disorganizer will probably only work for you after getting used to using it.

The main portion of the program interface is divided into a note grid and an editor, group of notes are visible in the grid and clicking or highlighting one shows the full note in the editor below it, the editor has few keyboard and mouse controls, for text manipulation for example. These controls like every other feature is explained in detail in the accompanying documentation or on the program’s site. The two drop downs to the right of the grid and editor provide additional tools and navigation options which will be populated depending on the note in use or the feature being accessed. For example in the image above ‘categories’ (from the drop down menu) would be the months of year of the journal on the left. Note that the journal is part of 7 ‘NBTemplates’ that come with the program and provide starting points for its use, other templates (available via File —>Open Notebox and in the NBTemplates folder) include the likes of Companygoals and NonfictionPlanner.

There are many aspects to this program but a few words on some of it tools and features should prove useful:

• Outbox (Outbox menu) lets you save notes from different grids together for use on their own as a kind of quick view or move a note into another or elsewhere, as ‘semi-formatted’ text files.
• Exploded notes provide a similar function as Outbox as in providing a way to use notes to exist outside of Notebox Disorganizer perhaps to be used in another instance of the program, these notes will be tagged with their name and be placed in a folder of the same name.
• Keywords – in the lower right drop down area – let the user assign keywords to notes.
• Bookmarks – in the upper right drop down area – allows certain notes to be marked and therefore be easier to find later.

Notebox Disorganizer needs to be used to discover all of its features and nuances, I confess that I haven’t really discovered or understood the program fully. Once grasped it can prove very usable. It weighs at less than 1MB and is portable.

Simple way to organize and keep important folders on desktop

Nimi Places does things a bit differently, in practice or in theory an empty desktop devoid of any icons would use Nimi Places to assign movable or drag-able regions of it to important or often used folders. In other words Nimi Places creates opaque or transparent areas or windows where the contents of a folder will remain or become visible when needed. Nimi Places is, in a way, creating visual and somewhat workable shortcuts to folders while at the same time keeping the desktop clean.
After running the program and left clicking the tray icon one can add places by clicking the + sign and choosing folders to create places for. Nimi Places allows most normal file operation inside these ‘places’. Copy and pasting and renaming file to name two. However it seems none of moving or dragging and dropping work or are buggy, indeed a few of the other operations listed on the Nimi Places page are not available or unworkable in the version I downloaded.
Nimi Places is lightweight and very interesting. At its most basic it does a good job creating a new desktop experience. It is, however missing help or a clear explanation (perhaps there is a pro-version?) and even its “HD streamed video clip” – available on the home page linked at the beginning of this post – shows features that are not available or not possible to do on an XP machine.

…a virtual index card program for writers

Text Block Writer works similar to the way one would write notes on one or several pieces of paper. By using Text Block Writer one can organize the notes in pages and columns cleanly. It is also possible to export all notes to the standard *.rtf format or keep using the program’s own *.tbwml format which in itself is simple *.xml.

Each note is saved in a square or rectangular block, within a page. Each page contains at least three (by default but can be changed using the program’s options) columns and a side column (situated to the right of the numbered columns) for extra and unclassified notes. A title can be set for each page using the text box just under the program menu. A block shelf to the bottom right of the program’s interface holds temporary notes that are not exported when notes are backed up. The scratchpad area at the bottom performs a similar function as the block shelf and holds temporary notes. The utility panel that slides open on the far right of the program window provides the index or titles of all pages. Its groups action setting is for such tasks as moving panels or blocks between pages and changing their colors. Its live preview is one long text file of all saved notes. The utility panel also features more options for such things as a panel size and export syntax.

Text Block Writer also supports a number of useful shortcut keys that are listed in its helps file, for example viewing a previous page is done via the Ctrl and left keys. The program requires version 2.0 of the .NET framework, however it is useful for keeping records and notes.

DragTargets makes the task of moving or copying files more efficient by providing an interface that acts as alternative of opening instances of Windows or alternative Explorers and then navigating to a particular folder.
When installed DragTargets presents a small window on the desktop, right clicking the window one can browse to a drive or folder and create a new dragtarget. After a new dragtarget is created any files dragged and dropped into the interface or target will copied to that destination or chosen folder. The default action here is to copy the files but checking the small square (see image) at the bottom of the program interface changes the action to move instead of copy.

Additionally, clicking on any of the saved targets opens the destination folder so targets are also alternative shortcuts to folders and drives on the computer.

Managing the main settings of the program is done via the same right click but instead choosing the Manage option. Here one can use the Search File button to find a file with the extension (*.jpg for example) one wants to work with or type the extension in the small box to the immediate right of the Search File button. After doing that one should press the Folder button to browse to the folder where the *.jpg (or other) files will be moved (or copied) to when ‘dropped’ on the DropIt icon. The chosen extension will then appear in the far right Extension List box. There after one can edit the association or setting for each file extension by highlighting it and editing the settings that appear in the Edit Associations area.
DropIt is a useful tool for cleaning up the desktop or indeed any other folder.